Less administration, more control — STIOKids automates everyday daycare operations
STIOKids is childcare management software that helps daycare and preschool management digitalize and automate key processes: billing, tuition fees, subsidies, outstanding payments, contracts, reports, child attendance, staff and multiple locations. Everything your management team needs is organized in one clear system.
STIOKids is more than a parent app — it is an operational platform for childcare centers
Every month, daycare centers repeat the same administrative tasks: tuition billing, payment tracking, subsidies, outstanding balances, attendance records, reports, contracts, staff management and parent communication. When these processes are handled manually through spreadsheets, paper forms and messages, errors happen and time is lost.
STIOKids connects these processes into one digital system. Data is entered once and used across attendance, finance, reporting and management dashboards. Your team always knows what is happening in the center.
Automation for the processes that take the most time
STIOKids digitalizes daily daycare administration and helps management run preschool operations faster, more accurately and with a clear overview.
Automatic billing for tuition and activities
The system can automatically create monthly charges for tuition, additional activities and other items. Instead of calculating everything manually for each child, management gets organized billing by period, child, group and parent.
Payment tracking and outstanding balances
STIOKids provides a clear overview of payments, delays and open balances. Management can quickly see who has paid, who is late and which period the outstanding payment refers to.
Automatic payment reminders for parents
When a parent is late with a payment, the system can send a notification or reminder. This reduces manual calls, individual messages and repeated payment checks.
Subsidy and financial automation
STIOKids supports subsidy management where amounts can be tracked separately for the parent and subsidized part. When a municipality, city or canton pays the subsidy, the system helps allocate and clear payments by child.
Contract generation from templates
Daycare centers can use their own contract templates. Child, parent, group, period and center data can be pulled from the system, reducing manual entry and speeding up enrollment.
Reports for management, finance and compliance
STIOKids supports different reports on attendance, finance, children, groups, staff and activities. Reports can be used for internal analysis, founders, management or control purposes.
Export to PDF, Excel and document formats
When data is needed outside the system, reports can be prepared for printing, analysis or archive. PDF, Excel and document formats make daily administration easier.
Centralized dashboard for directors
Directors and management get the most important data in one place: what is happening today, the financial overview, child attendance and where action is needed.
Multi-location daycare management
For childcare organizations with multiple units, STIOKids enables a centralized overview of all locations. Each location can have its own groups and data, while management sees the full picture.
Staff administration and access rights
The system supports staff organization, groups, roles and access rights. Each user sees only the data needed for their work, improving security and reducing unauthorized access risks.
Attendance and absence analytics
Digital check-in, check-out and absence records help management track attendance patterns by group, period and location. This supports better planning of staff, meals and daily organization.
Less manual work, fewer mistakes
When finance, records and reports are managed in one system, duplicate data entry, spreadsheet copying and everyday administrative errors are reduced.
What does automation mean for a daycare center?
Automation is not here to replace people. It is here to remove repetitive administrative work and help teams focus more on children, parents and service quality.
More time for children
When records, reports and finance are handled digitally, educators and administrators spend less time on manual work.
Better financial visibility
Tuition fees, payments, outstanding balances and subsidies become visible and organized in one place.
Faster decision-making
Management has real-time data without waiting for information to be collected from multiple spreadsheets or notes.
More professional parent communication
Parents receive clear information, reminders and payment overviews without confusion or unnecessary calls.
How STIOKids changes everyday daycare management
Without automation
- Manual tuition calculations
- Spreadsheets for payments and debts
- Paper contracts and forms
- Manual report preparation
- Data scattered across messages and documents
- Harder subsidy tracking
- Less visibility for directors
With STIOKids
- Automatic monthly billing
- Real-time payment and balance overview
- Contract generation from templates
- Reports ready for PDF, Excel and printing
- All data connected in one system
- Subsidy overview by child
- Centralized dashboard for management
Especially useful for private daycares, larger centers and multi-location organizations
The larger the childcare center, the more complex administration becomes. STIOKids helps growth stay organized, structured and easy to manage.
Private daycare centers
For centers that want better control over tuition, payments, parent communication and daily operations.
Centers with multiple groups
For institutions that need visibility by groups, educators, children, attendance and activities.
Chains and multiple locations
For organizations that want centralized management with a clear structure by location and organizational unit.
Automation is only one part of the STIOKids platform
In addition to finance, reporting and management, STIOKids includes attendance tracking, parent communication, development maps, menus, health records, photos, digital consents and daily child activities.
Frequently asked questions
Can STIOKids automatically create monthly charges?
Yes. STIOKids supports automation of monthly charges for tuition, activities and other financial items used by the center.
Can we track who is late with payments?
Yes. Management has an overview of payments and outstanding balances, and parents can be notified when they are late.
Does the system support subsidies?
Yes. STIOKids supports subsidy records and provides a clearer overview of the part paid by the parent and the part managed as a subsidy.
Can reports be exported?
Yes. Reports can be used for review, printing, archive and further analysis in formats such as PDF, Excel or document format.
Is this useful for centers with multiple locations?
Yes. STIOKids is especially useful for childcare organizations with multiple locations because management can have a centralized overview while each location keeps its own working structure.
Is this part of the STIOKids feature set?
Yes. Management automation is the enterprise layer of the STIOKids platform and complements the existing features for parents, educators and everyday daycare work.
Want to see how STIOKids automates daycare operations?
Book a demo and see how digital management of finance, subsidies, reports, attendance, staff and multiple locations works in one system.